| Ministry/Division |
: |
Ministry of Disaster Management & Relief |
| Agency |
: |
Ministry of Disaster Management & Relief |
| Procuring Entity Name |
: |
Project Director (Joint Secretary) Emergency Multi-Sector Rohingya Crisis Response Project |
| Procuring Entity Code |
: |
|
| Procuring Entity District |
: |
Dhaka |
| Expression of Interest for Selection of |
: |
Consulting Firm (National) (Time-Based) |
| Title Of Service |
: |
Hiring a Firm for Internal Audit Services for EMRCR Project |
| EOI Ref. No. |
: |
Memo No: 51.00.0000.112.EMRCRP.011.2020-90 |
| Date |
: |
23/09/2020 |
KEY INFORMATION
|
| Procurement Sub-Method |
: |
Consultants Qualifications Selection (CQS) |
FUNDING INFORMATION
|
| Budget and Source of Funds |
: |
Development Budget GOB |
| Development Partners |
: |
International Development Association (IDA) |
PARTICULAR INFORMATION
|
| Project/Programme Name |
: |
The Emergency Multisector Rohingya Crisis Response Project (EMRCRP) |
| EOI Closing Date and Time |
: |
20/10/2020 05:00 PM
|
| Publication Date |
: |
01/10/2020
|
INFORMATION FOR APPLICANT
|
| Brief Description of Assignment |
: |
The scope of internal audit activity includes examining and evaluating the policies, procedures and systems which are in place to ensure reliability and integrity of information, compliance with policies, plans procedures, laws and regulations; safeguarding assets; economical and efficient use of resources; and accomplishment of establishing objectives and goals for operations or programs. Annual audits will be carried out for five years (FY 19-23) i.e. the duration of the Project.
The audit should be carried out in accordance with the International Standards of Internal Auditing issued by the Institute of Internal Auditor and should include such tests and controls necessary for performance of the audit. The scope of internal audit areas should include but not be limited with the following:
• Assess the adequacy of the project’s financial management system, including internal controls. This would include aspects such as adequacy and effectiveness of accounting, financial and operational controls exercised by the Project and suggestions of improvement, if any.
• Ascertain the extent of level of compliance with statutory obligations, requirements of various rules & regulations as applicable to MODMR, established policies, plans and procedures including those agreed under the legal agreement.
• Review the cash transfer systems and procedures, statements & Project accounts and also monitor the reconciliations of cash transfer to beneficiaries with the MODMR Management Information Systems (MIS) report and transactions with other Government and private sector agencies that may be involved in the conventional and digitized payments services.
• Verify monthly bank transactions and reconciliations;
• Verify the procurement plan and procedures to ascertain whether it is implemented in accordance with the government procurement rules and World Bank guidelines;
• Review and verify the recruitment of Project staff and selection procedures with the compliance of World Bank and Government system.
• Review and verify the appointment of consultant and selection procedures with the compliance of World Bank and Government system.
• Verify that the funds received under the project have been used in accordance with the financing agreement, with due attention to economy, efficiency and utilized only for the purposes for which the financing was provided.
• Review whether the budgeting & accounting practice meets established International/National standards and that appropriate estimates and judgments have been made; also review the books of accounts;
• Check the integrity of financial statements, including other formal reports relating to its financial performance and will review significant financial reporting issues and judgments contained therein;
• Verify the assets procured under the Project as well as scrutinize the asset register.
• Verify that the expenditures charged under the Project are eligible for financing, correctly classified and all necessary supporting documents, records, accounts and contracts have been kept in respect of all Project transactions/activities. Determine the application of financial reporting, risk management and internal control principles, and for monitoring the effectiveness of Financial Operations;
• Confirm that an appropriate system of accounting and financial reporting exists, on the basis of which statement of expenses (SOE) claims/interim unaudited financial reports (IUFRs) are prepared and submitted for reimbursement;
• Examine & evaluate the adequacy of manpower for sound & effective operation of the Project.
• Justify the proper utilization of manpower appointed in the project including National Consultants.
• Review and verify the effectiveness of consultant services both in PMU & field level activities.
Any other works as per requirement of management. |
| Experience, Resources and Delivery Capacity Required |
: |
. MoDMR now invites eligible consulting firms (Consultants) to indicate their interest in providing the services. Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, legal documents etc.). The EOI would be evaluated on the basis of the followings:
• General experience of the firm(s);
• Experience in similar assignment of compatible size, complexity and technical specialty in the required area.
• Financial Soundness of the firm;
• Staffing and logistics of the firm; and
5. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised November 2017 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
6. Consultants may associate to enhance their qualification but should mention whether the association is in the form of a joint-venture or of sub-consultancy. In the case of an association, all members of such association should have real and well-defined inputs to the assignment and in such association it is preferable to limit the total number of firms including the associates to a maximum of three. |
| Other Details (if applicable) |
: |
The consultant will be selected in accordance with the Consultants Qualification Based Selection (CQS) method set out in the Procurement Regulations.
8. It is expected that the services will be commenced tentatively in January, 2020. Terms of Reference (ToR) will be available in the office of the undersigned and also in the project website (www.emrcrpbd.org). Interested consultant may obtain further information from the office of the undersigned from 09:00 to 17:00 hours (Except holidays).
9. Expression of Interest must be submitted to the following address by 17:00 hours on 20 October, 2020. Please clearly mention Expression of Interest (EOI) for Selection of firm for Internal Audit Service on the top of the envelope. |
| Association with foreign firms is |
: |
Not Applicable |
| Eoi Detail Information |
|---|
| Ref No |
Phasing Of Services |
Location |
Start Date |
Completion Date |
|
NA |
|
|
|
|
PROCURING ENTITY DETAILS
|
| Name of Official Inviting EOI |
: |
Md. Altaf Hossain |
| Designation of Official Inviting EOI |
: |
Project Director (Joint Secretary) |
| Address of Official Inviting EOI |
: |
Emergency Multi-Sector Rohingya Crisis Response Project
Ministry of Disaster Management & Relief
House-200 (1st Floor), Road-08, New DOHS, Mohakhali, Dhaka |
| Contact details of Official Inviting EOI |
: |
Phone : 8801965998768, Fax : , Email : |
| The procuring entity reserves the right to accept or reject all tenders |
